Permitting on Roosevelt Island
The Roosevelt Island Permits Department strives to schedule opportunities for growth by permitting an array of diverse programs and events that promote recreational, community, environmental, and personal development.
There are different guidelines and permitting schedules based for different locations. Please follow the links below and to the left for more information!
Helpful hints to move you through the permit process:
Securing a permit is easy- here are a few tips:
If you're looking to reserve a field or facility, . If you're interested in a location that is not listed, simply email your specific dates and times of interest to firstname.lastname@example.org.
Be sure to keep your requested dates within the range that is currently being permitted- each location/space has a different range. You can find each location's specific permitting schedule by clicking the appropriate link on the left side of this page. Remember, RIOC cannot guarantee or hold dates outside of the current permitting window.
Once you have confirmed availability either via online calendar or from staff, fill out a permit application.
Remember, the times you are invoiced/permitted for are the times IN and OUT of a space. If you're permit is from 4pm to 6pm, that means setup starts at 4pm and breakdown must be complete by 6pm.
Once a permit application is submitted, please allow up to 10 business days for processing. Applications are processed in the order they are received.
ALL PERMITS REQUIRE A CERTIFICATE OF LIABILITY. If you already have one, great! If not, you should wait to secure one until you receive a confirmation of your request. RIOC does not provide these certificates- an internet search for "event liability insurance" will provide guidance. Always shop around and compare quotes.
Your certificate must have at least $1 million in general liability.
Five entities must be listed as additional insured: RIOC, New York State, New York City, Empire State Development, NY State Housing and Community Renewal- all entities can be addressed at 591 Main Street, Roosevelt Island NY 10044.
Cancellations and Changes to Permits:
Weather Policy- If severe weather conditions (snow storms, thunderstorms, etc) prevent the permit holder from using a permitted space, the permit holder must notify RIOC via email the same day as their scheduled use in question. The permit holder will be granted a rescheduled date. If a suitable date cannot be determined, the permit holder may request a refund.
RIOC Cancellations/Closures- If a permitted area is deemed unusable or unsafe by RIOC, the permit holder will be notified via email and phone call. The permit holder may request a recheduled date or an account credit. If a suitable date cannot be determined, the permit holder may request a refund.
Changes to Requests and Permits- After a permit request has been approved and an invoice has been issued, the invoiced customer has 3 business days to submit any changes to the scheduled dates and times. If the submitted changes are approved by RIOC, the invoice will be finalized for payment and a permit will be issued once payment and insurance is received. NO FURTHER CHANGES OR EXCHANGES OF SCHEDULED DATES WILL BE ALLOWED TO PERMITS ONCE THEY ARE SIGNED. Permit holders must submit a new application for any new dates needed and refunds/credits will not be issued for unused time.